Accessible PDF Creation Checklist

Document Structure

1. Use built-in heading styles (Heading 1, Heading 2, etc.).
2. Apply list styles for ordered/unordered lists.
3. Ensure table headers are defined and avoid merged cells.
4. Set a document title under File → Info → Properties → Title.

Text & Formatting

1. Ensure clear, descriptive link text (avoid “click here”).
2. Maintain sufficient color contrast (check WCAG AA standards).
3. Avoid using color alone to convey meaning.

Images & Media

1. Add alt text for all images, charts, and graphics.
2. Mark decorative images as decorative in alt text settings.

Accessibility Check

1. Run Review → Check Accessibility in Word.
2. Resolve all flagged issues before exporting.

Export Settings

1. Use File → Save As → PDF or Export → Create PDF/XPS.
2. In Options, check:
   • Document structure tags for accessibility.
   • Include bookmarks for headings if needed.

Post-Export Verification

1. Open PDF in Adobe Acrobat Pro or similar tool.
2. Run Accessibility Check.
3. Verify:
   • Tags are present.
   • Reading order is logical.
   • Alt text is retained.